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Your Update from Queenstown Gymnastics Club
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NEWSLETTER#1

February 2017

Welcome to 2017 for
Queenstown Gymnastics

 
TERM 1 2017
 
Term commences 1st February for Competition Squad, and 7th February for all Recreational members.  Term 1 ends Thursday 13th April.
 
Public Holidays
 
The Club will be observing the following public holidays this Term and as such, there will not be classes on these days: 
  • Waitangi Day Monday 6th February
  • Good Friday 14th April
 Please note that normal classes will run on Otago Anniversary on Monday 20 March 2017.
 
Club Hub class registrations and payments
 
We have updated our registration process following implementation of our new cloud software system Club Hub.  We have moved to this system to automate our registrations, and by introducing and linking Club Hub to accounting package XERO, we can ensure all Term payments are paid prior to the commencement of Term.  At the end of Term 4 2016 there was around $3000 of outstanding fees and as volunteers we simply don’t have energy to continue to follow up endlessly AND get the new year going.
 
We continue to have a substantial waiting list and it is unfair to those on this list if members are attending classes without having paid. 
 
The process is for Term placements to be first offered to the current Term members for the same class and time.  There is a cut-off by which you will need to register and pay for the new Term.  If this is not done, your place will be lost and it will be offered to members at the top of the waiting list. Your child will then go to the bottom of the waiting list, unless you advise us that your child no longer wishes to continue with gym.
 
As we are transitioning to Club Hub this Term, the cut-off date for Term 1 payments will be the end of the 2nd week of Term 1 .  However, for Term 2 onwards, we will be moving to having the cut-off date the last day of Term, for registration for the next Term.  This will allow the Committee time to offer any spare places over the Term holidays to those on the WaitList, in time to start on day 1 of the next Term.
 
Important date: 
  • Friday 10th February 2017 – LAST DAY for Term 1 class registration and payment.  To re-iterate, if your registration and payment is not received by this date, your child will NOT have a place for Term 1 (even though they might have started already) and the place will instead be offered to a new member on the waiting list.  Your child will move to the end of the waiting list.  
 Thanks to all those parents/carers who have already paid their Term 1 fee. It is great to have such committed gymnasts!
 
Drop off and Pick Up
 
Please ensure your gymnast is at the gym 5 minutes before the class starts and is ready to go at the changeover. Please, please, please ensure they do not play on the equipment.
 
We encourage you to talk to other parents in your gymnast’s class and arrange a car pool to minimise being stuck in traffic. Please ensure you (or your car pool driver) are at the gym at the end of the class to whisk them away.
 
TERM 2
 
Registration and Payment
 
During the second half of Term 1, we will be forwarding invitations from Club Hub for placements for Term 2.  As explained above, registration and payment for Term 2 will be required by Thursday 13th April (the last day of Term 1)  to secure your child’s Term 2 placement.
 
We are conscious that gymnastics is discretionary spending and if you are going to have difficulties with the timing of the Term 2 payment (ie before 13 April 2017) then please contact us as soon as possible and we will see how we can help. We are all parents/carers wanting to give our children the excitement and skill of gymnastics.
 
Please do not hesitate to contact us on qtgymnastics@hotmail.co.nz.

 
Copyright © 2017 Queenstown Gymnastics Club Inc, All rights reserved.


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