Minutes of Wingham Chamber of Commerce, meeting on 28th September 2016 at The Australian Hotel

Meeting opened 6.40pm
Present:  Liz Jarvis, Jenny Mckenzie, Donna Carrier, Judi Wills, Steve Wills, Grahame Nash, Simon Brown, Peter Trood, Les Trood, Colin Butcher, Kev Ellis
Apologies:  Ian Kennedy, Cathy Palmer, Kerry & Kristian Guppy, Paula Greenaway
Minute taker – Liz Jarvis
Call for Business without Notice: AGM to set date, Database 2429
Minutes of previous meeting – Moved Kev Ellis, Second Colin Butcher
Business arising from previous minutes  
  • i signs - Unsure if Kim spoke with Barbara, probably up in the air due to Midcoast Council
  • Belinda not yet contacted by Donna
  • Membership – reminder membership is due to be sent out with minutes
  • Kristians drone o/s
  • Noted all other action points addressed
 Correspondence IN:
  • Request for letter of support- Cuddlepie – Stronger Communities – Donna will action
  • Letter from Jeremy re Economic Development _ Memo of understanding will cease on 31/12/16, Steve Atkins resigned effective 2nd week Nov, Midcoast Chamber being established
  • Letter from Beef Week – Discussion around Beef week events past and future   request for support
  • Noted that finding right committee is a big part of the success
  • They appear to have struggled for committee for last few years
  • suggest they attend a meeting and we can give guidance as we did for Car club
  • Letter from Sablier
Correspondence OUT:   
  • Nomination Myall Lakes Awards – Manning Valley Historical Society DC – as requested
  • Letter to Jeremy supporting Midcoast Chamber
  • Beef Week
  • Response to Sablier
Presidents Report:
  • Membership is down on prior year but now that Website is up it should be easier to encourage members back in.
  • Resolved to set deadline date of 21st October for Memberships - as push along
  • Nominations only accepted for those that are members by that date.
  • AGM notification to go out as separate notification with Nomination forms ASAP.
    • Note to include comments re the need to strengthen Wingham’s voice in the Mid Coast Council.
  • Reported that award entries are up in numbers which is often a sign of business confidence
  • Murals – No word on the two grants applied for/ Caught up with Heather hands from Tursa Employment about using “work for the dole” participants on project when it happens.
  • Businesses need to push to get good business stories into paper in parts other than Chamber Pages.
  • Wingham Chamber Pages Advertising pricing was discussed arrangements for that page to be formalised and included in Web info (Action Liz Jarvis – Contact Elain Turner)
  • Destination Marketing Plan (DMP) is being reviewed by the new council however happy to report that “Manning Valley” will be retained as a brand and they will continue to support it.
  • Rotary yet to advise on progress of park fitness equipment
    • Reminder to everyone to link from their pages to the Chamber page. 2 ways to do this:-
      • Within the copy mention the Chamber and Hyperlink there
      • Use something like “Proud Member of Wingham Chamber of Commerce” and Hyperlink from there.
  • Meeting time and date to be more obvious in website and Facebook Page (action Donna – Kim)
  • For later consideration- Roll Around Advertising banner – charge for adds
Treasurers Report:      
  • 15 Financial Members
  • $500 out for Event Insurance
  • Balance $32,277.12
Membership Report
Membership Fees due 21.10.16 , after this date, financial members only will be on website directory and paper profile list– Email to be sent out via mailchimp – Action Liz/Amy

Christmas Carnival:
  • Meeting have been held 2/9 and 19/9 pre organisation coming along well
  • Planning for entertainment / singing in Isabella St
  • May have Bed race sponsor
  • Possible Window Dressing Competition
    • Chronicle often organise it
    • Relate to the business
    • Encourage creatives in the community to help with window dressing
    • Theme to be considered – suggestions welcomed
  • Cleavers Images– creative talent – Donna to approach re joining
    • Contra arrangement possible
    • Noted we need to formalize documentation re contra arrangements (+ Life Members)to ensure such members remain on mailing lists etc.
    • Need category for Mailchimp – Action Donna to modify back end
  • Clock tower decoration options discussed (Rotary to be approached)
  • Corflute Signs – Noted Complain re Drilling into trees – will not be done that way
  • Slide in Signs for New Council boards?Action – Kevin to find out how/who etc
  • Does there need to be an extra Christmas carnival committee – re entertainment etc to tackle timing/ logistics etc?
General Business:
All covered during reports
Monthly Newspaper Profiles: 3 potential- Wingham Auto Service, Wingham Well Creative, Greenaways Taxis

Business without notice:
  • Col Butchers suggestion to purchase data base of businesses in postcode 2429 was supported.
  • Noted that we have sufficient skills amongst us to sort the data in excel
  • Go ahead to purchase – Moved Kevin Seconded Jenny
  • AGM to be held 26th October.
Meeting Closed: 7.49pm
Next Meeting:  AGM 6.30pm 26th October followed by General Meeting
Action Items
Letter response to -Cuddlepie Beef Week, Sablier, Jeremy, - Donna Carrier
Wingham Chamber Pages advertising Pricing Contact Elaine Turner – Liz Jarvis
Meeting time and date to be more obvious in website and Facebook Page -Donna / Kim
Membership fees due email via Mailchimp – Liz/Amy
Slide in Signs for New Council boards?  find out how/who etc – Kevin
Approach Cleavers Image to join – Donna
Mailchimp back end modification - Donna

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