NZSTA Memorandum to Boards - 16 August 2016
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New Zealand School Trustees Association - Te Whakaroputanga Kaitiaki Kura O Aotearoa

Memorandum to Boards: 2016/6

School: Kaikohe East School (1021)

Name: Lisa Tuwhangai (

Designation: Chair

(Where no email is known, then the memo is sent via Principal/School)
(Please advise any changes to above addresses)

From: Rob Gold, Principal Adviser, Employment NZSTA (

Date: 16 August 2016

Tēnā koutou,

This memo provides details in relation to planned Paid Union Meetings during September as well as information in relation to the water contamination issue in the Hawkes Bay.

Nāku noa, nā
Rob Gold

‘Global Funding’ - Upcoming Paid Union Meetings (“PUMs”)

The Post Primary Teachers’ Association (“PPTA”) and the New Zealand Educational Institute Te Riu Roa (“NZEI”) have jointly announced planned PUMs during September in relation to the governments ‘global’ budget.

The purpose of this advisory note is to ensure Boards are aware of the rights of its employees and its responsibilities as an employer. PUMs are authorised by section 26 of the Employment Relations Act 2000 (the “Act”), therefore employees are lawfully entitled to attend them.

The requirements of section 26 are that:

  • The union must give at least 14 days’ notice of the date and time of any meeting;
  • The meetings can be up to a maximum of two hours’ duration;
  • An employee can attend up to two PUMs per year;
  • The union must make arrangements with the employer to ensure that the school remains open for instruction during any union meeting, including arranging sufficient union members remaining available to enable the school to remain open for instruction;
  • Employees are entitled attend any meeting and are to be paid as normal while attending;
  • The union must supply a list of members attending the meeting and
  • The union must advise the length of the meeting.

The unions will be scheduling meetings over the next few weeks to ensure compliance with the 14 day notice period (NZEI have already published details of meetings on its website Delivery of classroom services should not be affected by the meetings. It would be advisable to discuss meeting arrangements with your local PPTA or NZEI representative well ahead of the meeting to ensure compliance with the Act. Should there be any issues, please contact NZSTA on 0800 782 435 (option 2).

Boil Water Notice – Havelock North area only

On Friday 12 August the Hawke’s Bay District Health Board (“HBDHB”) Public Health Service issued a “boil water notice” following contamination of the water supply that had resulted in an outbreak of vomiting and diarrhoea in the Havelock North community. The following is advice from the HBDHB to schools, early childhood services and kohanga reo. It is particular to the Hawkes Bay only, and in particular, Havelock North.

You may or may not be considering closing your school as a result of this issue. Closing a school should always be a last resort however provision is made for it under section 65E(1) of the Education Act 1989 allowing schools to close for instruction in an emergency situation of this nature. All schools that do choose to close for instruction should notify both the Ministry of Education and the HBDHB. When thinking about closure, you should consider the following:

  • The availability of staff to ensure students are safe;
  • Compliance with District Health Board guidelines on drinking water and handwashing procedures;  and
  • Availability of staff to supervise children in the event some classes can’t be run.

Note that the board may apply to the Secretary for Education to reduce the number of half-days open for instruction if closure is the direct result of an emergency.

It is important to keep parents updated. Facebook and the school website may be the best way in these circumstances.. Further information can be obtained from:
Healthline 0800 611 116 (24/7 advice from a registered nurse)
HBDHB 06 834 1815

If you require any further information, please call NZSTA on 0800 782 435.

Copyright © 2016 New Zealand School Trustees Association, All rights reserved.

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