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Issue No. 14 | Published 9/6/16


October 3 - 14, 2016

As your department's business manager, It is crucial that the information regarding this year's Open Enrollment period for 2016 be shared with each of the employees within your area.  This year's open enrollment period has been shortened from one month to two weeks (October 3 - 14).  There are major changes in insurance coverage this year and all employees are strongly encouraged to review their insurance coverage and to make changes early during this shortened enrollment period.
Due to the Labor Day holiday on Monday, September 5, 2016, the time entry deadline for the biweekly pay period ending September 4 will be extended.  All biweekly time entry and approvals must be completed by 5:00 PM, Tuesday, September 6.  The pay date for the payroll will be Tuesday, September 13, 2016.  Please contact Ken McCune at 448-3401 in Procurement if you have any questions concerning this change to our normal schedule.
The September 15 Campus-Wide Business Managers Meeting has been cancelled.  The next meeting is scheduled to be held on October 20, 2016.  Request for agenda items and a reminder notice will be sent prior to the meeting date.
Foreign National Employees

The University of Tennessee purchased the Glacier software package to assist employees with IRS tax compliance.  In November of 2015, the Payroll Office sent emails from to active foreign national employees.  Many of these employees signed in, provided the required information, and submitted the forms generated by Glacier.  However, we have many employees that still need to log in and answer the questions presented.  For employees who have not signed into Glacier, completion of the UT Non-Citizen form will not be required.

Your help is needed to get the word out to our foreign nationals to sign into Glacier.  Emails were sent to their email addresses and the System Payroll Office will be resending notifications to those that still need to sign in as well as to those that signed in but didn't print, sign and submit the forms to their office.  If you have an employee tha should receive an email but hasn't, please contact Laura Tavassoli at with the employee's first and last name, pay cycle and email address.  Also, please help them to remember to update their information as it changes.  Additionally, please remember to terminate employees that are no longer working.  

Foreign nationals that are refugees, here on DACA, or Permanent Residents (PR) do not need to login to Glacier as they will be taxed as a US person. 
Electronic Routing

The Office of Grants and Research Agreements wants to inform you that a new IRIS transaction (ZSESATAUTH000 - Satellite System User Request) is available to use for granting UT personnel access to Evisions/Cayuse SP and 424.  You no longer have to use the Evisions Interim Request Forms!   A link to instructions for this transaction can be found at  Please contact the Office of Grants and Research Agreements if you have any questions.  
This section will be used to inform you whenever a policy or procedure has been created, updated or removed from PolicyManager.  Employees are asked to review policies on a regular basis to ensure compliance with university rules and regulations.  Policies can be accessed via PolicyManager at  As a reminder, you do not need to log in to access this site.

F705F        Direct Bill Airfare and Hotel (T-25 Form)
We would like to extend a warm welcome to Mrs. Cynthia Williams.  Mrs. Williams will be a part of the Sponsored Projects Accounting team as a Financial Specialist.  She brings over 15 years of valuable accounting experience.  She graduated from the University of Tennessee at Martin and she served in the US Air Force.  Her job functions will include creating new sponsored accounts, monitoring and adjusting complex budgets, analyzing annual leave payout distribution, assisting with financial aid accounts, etc.  We wish her a great start and prosperous journey with UTHSC.
NEW UT VolShop Discounts
Effective August 30, 2016,  discounts for faculty, staff and students will change as follows:
  1. Student discounts are new and will be 10% off for apparel and gifts only
  2. Faculty and staff discounts are increasing to 20% off for apparel, gifts, and general books.  Some exclusions apply, see store for details.
Students, faculty and staff must present their active UT ID for discount.  Discounts are valid in-store only and cannot be combined with any other offer.  Discounts do not apply to clearance, sale or promotional merchandise.  Your ID cannot be shared with parents, friends, etc.  The discount is only allowed for the student, faculty or staff member to make a purchase.  
Copyright © 2016 University of Tennessee Health Science Center, All rights reserved.

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