It is important that Principal Investigators submit their grant progress reports within the required timeframe. NIH progress reports are due 45 days prior to the end of the current grant year. NIH has recently begun to delay the award start date for the following year if the progress report is late. A delayed award start date may affect the continuation of sub-awards, posting of expenditures, etc. In order to avoid any gap in funding, strongly encourage your Principal Investigators to submit all progress reports on time. - Sponsored Projects Accounting
Immigration Petition Fees to Increase
If your department has or will have international employees who need visa sponsorship, please note that the Department of Homeland Security, U.S. Citizenship & Immigration Services (USCIS), will increase the filing fees for some of the petitions we file at UTHSC.
USCIS published a rule in the Federal Register proposing to “adjust” fees this fall. While no exact date has been published yet, we expect the new fees to take effect on or after October 1, 2016, when the new federal fiscal year starts. The last time USCIS increased its fees was in November 2010.
This chart shows the current and expected fees for immigration petitions commonly filed by UTHSC.
H-1B Temporary Worker
O-1 Alien of Extraordinary Ability
TN Treaty NAFTA Worker
Green card sponsorship
* Initial H-1B petitions also require an “anti-fraud” fee of $500, which will not change.
The filing fee for dependents of H-1B/O-1/TN visa holders (usually not paid by UTHSC departments) will increase from $290 to $370.
The Premium Processing fee of $1,225 is not scheduled to increase per the proposed rule.
The Office of International Affairs will notify business managers as soon as the final fee schedule is published by USCIS.
FY 2016 Processing Deadline Dates
Due to fiscal year end processing, please adhere to the following deadlines:
July 12 - Invoices, internal transfers and procurement card distribution must be entered and approved by the department no later than July 12.
July 13 - All parked FY 16 documents remaining in IRIS at the close of business on Wednesday (July 13) will be deleted by the System office unless they have been approved or the posting date changed to a July posting date.
July 22 - Accounts Payable invoices (received after July 12) outstanding for goods or services received on or before June 30 and accrual information pertaining to Business Contracts for accounts receivable and accounts payable invoices (received after July 8) for goods and services received on or before June 30.
The July 21 Campus-Wide Business Managers Meeting has been cancelled! The next meeting is scheduled to be held on August 18, 2016. Request for agenda items and a reminder notice will be sent prior to the meeting date.