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Issue 52 | May 25, 2018

This communication was generated by UTHSC's Office of Finance to keep you informed of upcoming events/deadlines, changes to fiscal policy and procedures and other financial matters.  

Requests by Transferring Faculty to Take Equipment to New School

It should be noted that the only equipment the university is compelled to allow faculty to take from campus are those brought with grant and contract funds and the grant is moving with the faculty member.
As stated in Policy F10605 - Equipment, Section - Disposal 18G - Removal of Equipment Purchased with Grant or Contract Funds - Occasionally, a faculty member who has purchased equipment with grant or contract funds will leave the university and the provisions of the grant or contract allow the faculty member to remove the equipment from the university.  When this occurs, the department should obtain CBO approval and a letter of acceptance from the acquiring university.

A letter of acceptance from the acquiring university, CBO approval and a completed FORM T-64 should be sent to HSC Accounts Payable for review.  HSC Accounts Payable will submit the documents to the Controller's Office for removal of the equipment from the official inventory records.

Faculty members should not be allowed to take equipment purchased with state or gift funds, unless specifically approved by the campus/institute CBO.  

PIease contact the Procurement Office at 448-5594 if you have any questions.

Training Available

UT System Procurement Services will host a webinar with Southwest Airlines on May 30, 2018 at 3:30 PM ET / 2:30 PM CT.  You may register here:
If you register, you will receive an Outlook calendar invitation about 24 hours before the webinar. The webinar will be recorded, and will be posted here:
If you have questions, please contact Blake Reagan at

Fiscal Year 2018 Processing Deadline Dates (UPDATED)

Yes it is that time again!  The objective is to record all revenues, disbursements and encumbrances in the proper fiscal year.  You can access the document listing each of the year-end processing deadlines  at note the link and the document have been updated recently.  Each item must be received in the appropriate office by close of business on the date listed to be posted in FY 2018.  It is imperative that you adhere to the published deadlines.  Your assistance in closing out the year will be appreciated.  Please contact the appropriate office listed if you have questions.

UTHSC Office of Finance
62 S. Dunlap, Suite 300 | Memphis, TN 38163

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University of Tennessee Health Science Center · 62 S. Dunlap, Suite 300 · Memphis, TN 38163 · USA

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