Business managers are asked to share this information
with all procurement card holders in your department.
The University’s contract with Bank of America has expired and new US Bank procurement cards will be distributed. Your new card will be available for pick up in the Hyman Building, Suite 120, 62 S Dunlap on the following dates and times:
All cards A - C - Wednesday, April 5, 2017 – from 11:00 a.m. to 4:00 p.m.
All cards D - H - Thursday, April 6, 2017 – from 11:00 a.m. to 4:00 p.m.
All cards J - R - Friday, April 7, 2017 – from 11:00 a.m. to 4:00 p.m.
All cards S - Z - Monday, April 10, 2017 – from 11:00 a.m. to 4:00 p.m.
Bring your ID and your old Bank of America card when picking up your new card. You will be required to sign a new cardholder agreement. You will be required to activate your card after you pick it up. Please read the activation instructions before picking up your new US Bank card (http://www.uthsc.edu/finance/documents/accounts-payable/us-bank-card-activation.pdf).
All Bank of America cards will be cut off on April 15, 2017 so you will need to begin using your new US Bank Master Card immediately for departmental purchases. Please contact Linda Crouch at 448-4815 or Marlon Hall at 448-4882 if you have any questions.
RELOCATION OF FINANCE AND OPERATIONS DEPARTMENTS
The departments of Purchasing and Accounts Payable will soon be housed in the new Procurement Offices located in 205 Johnson. Preparations are being made now for their relocation and we request your patience and consideration while staff prepare for this move. It is anticipated that the moves will be complete by April 12; however, in preparation for and during the move, staff may not be immediately available as they are in the process of relocating their files, computers and telephones. If you have an urgent matter which needs to be addressed during this time period, please contact Simone Callender in the Finance Administration Office at 448-3067. It should be noted that the Payroll office will remain in 120 Hyman.
EQUIPMENT INVENTORY REPORTS DUE SOON!!
Annual equipment inventory worksheets are due in Accounts Payable by Monday, April 17, 2017. To date, we have received only a small portion of the inventory information for the campus. If you have any questions, please contact Linda Brown by telephone at 448-4880 or by email at lbrown@firstname.lastname@example.org.
EXIT CLEARANCE PROCESS
Reminder to Business Managers: Please remember to initiate the exit clearance process at least 3 days before the employee's termination date. This will give the departments involved with the exit clearance process the time they need to clear employee. Furthermore, this will give the Payroll department time to hold checks if there are any outstanding holds for an employee.
Human Resources and Payroll will be working on an updated exit clearance procedure soon. We will send out an update once that is complete.
ANNUAL SPACE SURVEY
The Office of Space Planning and Utilization recently distributed information to the campus regarding the 2017 Annual Space Survey for UTHSC which will be done from April 3 - May 31. This process is required by both state and federal regulations. Accurate responses are critical in determining UTHSC's federal F&A rate, as the allocations are primarily based on the results of the space survey. Two training sessions were scheduled on April 4. Please contact the Space Planning and Utilization Office for more information.