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Issue 51 | May 7, 2018

This communication was generated by UTHSC's Office of Finance to keep you informed of upcoming events/deadlines, changes to fiscal policy and procedures and other financial matters.  

Payroll Updates

  • Effective immediately, the Payroll department will no longer key prior time for employees.  It will be the department's responsibility to key the time and have the time approved by the departmental approver.  This process will ensure the department's name and approval are listed for each transaction. Maintain the original timesheet in the department for auditing purposes.  The corrected time must be entered in IRIS and approved before it will be paid out on the next available pay period - dependent on the entry and approval date.  
  • The Payroll Schedule for July - December 2018 is accessible online at  It is important that you note these dates to ensure timely processing of time reporting.  
Contact the Payroll Office at 448-5574 if you have any questions.

May Campus-Wide Business Managers Meeting

The next scheduled Campus-Wide Business Managers Meeting will be held on Thursday, May 17, 2018, from 1:30 - 3:00 PM in GEB A104.  The agenda for this meeting and any related documents will be uploaded next week and accessible at should be noted that these documents may be updated up to the date of the meeting.  Please contact Jackie Cotton at 448-8470 or if you have any questions.

Bursar's Office Move

As the renovation project begins for the Bursar's Office, staff has been moved temporarily from 103 Hyman to 120 Hyman (down the hall in the former Payroll Office).  You will need to visit this location if you have any transactions related to Petty Cash, Cash Deposits, Student Accounts,  and Student Loans.  Staff telephone numbers will remain the same.  If you have any questions, please contact the Bursar's Office at 448-5550.

May 11 Deadline for Submission for Job-Related Professional Privilege Tax Payment

Some University of Tennessee (UT) and UT Foundation (UTFI) faculty and staff hold professional licenses subject to the Tennessee professional privilege tax, a $400 tax imposed by the state each year on professionals holding active Tennessee licenses or registrations in certain professions.  If you are subject to this tax, UT/UTFI may be able to pay it on your behalf.  To be eligible, you must:
  1. Be a full-time regular employee of UT or UTFI as of April 1, 2018 (this does not include medical residents).
  2. Hold a professional license directly related to your UT/UTFI job duties.
  3. Submit an online request ( no later than Friday, May 11, 2018.
There are NO EXCEPTIONS to these requirements.

If you have any questions, please contact April Suttles, Professional Privilege Tax Coordinator, at 448-8680 or by email at

Fiscal Year 2018 Processing Deadline Dates

Yes it is that time again!  The objective is to record all revenues, disbursements and encumbrances in the proper fiscal year.  You can access the document listing each of the year-end processing deadlines at  Each item must be received in the appropriate office by close of business on the date listed to be posted in FY 2018.  It is imperative that you adhere to the published deadlines.  Your assistance in closing out the year will be appreciated.  Please contact the appropriate office listed if you have questions.

Training Opportunities

The UT System Office of Procurement Services will host the following webinars  for each of the following vendors available in the UT Market Place in May:
  • May 15 at 1:30 PM CT/2:30 PM ET:  Edward's Supply (electrical supplies) [a certified Tennessee diversity business enterprise]
  • May 22 at 9:00 AM CT/10:00 AM ET:  Staples (office supplies)
  • May 24 at 9:00 AM CT/10:00 AM ET and 1:30 PM CT/2:30 PM ET:  McKesson (medical and related supplies).
To register for any of these webinars, you can access the registration link here:  You can visit the University's existing agreements with these vendors by visiting this website:
UTHSC Office of Finance
62 S. Dunlap, Suite 300 | Memphis, TN 38163

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University of Tennessee Health Science Center · 62 S. Dunlap, Suite 300 · Memphis, TN 38163 · USA

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