This biweekly publication was created in an effort to reduce the number of emails and duplicate notices sent to campus business managers and associates via the Business Contacts listserv. It is important that you review this publication for informational notices, policy changes, meeting dates and other financial matters since this medium will be used primarily to distribute important information from the Office of Finance and Operations to the campus.
USCIS Fee Increase Effective 12/23/16
Effective 12/23/16, USCIS is increasing filing fee amounts for several application types filed at UTHSC to sponsor employees for work visas and green cards.
What this means for UTHSC sponsoring departments: Fee checks for any petitions we submit for USCIS to receive *after* 12/22/2016 must include the new fee amount. The new fees are:
Dependents of H, O, TN – usually paid by employee
Green card sponsorship
Employee’s actual green card application – usually paid by employee
We received notification from the State of Tennessee Division of Statewide Accounting regarding a new scam involving two fraudulent companies. The following are the names of the fictitious companies:
Professional Business Publications
International Credit Recovery
You are asked to put control activities in place to identify any solicitation from these companies and to prevent any payments made by your department. These control activities should include detecting any form of payment including p-cards and petty cash.
If your department has been a victim or is contacted in the future by any of these companies, please contact Rich Riddle with the Attorney General’s Office at firstname.lastname@example.org or (615) 741-8735.
SYSTEM POLICY UPDATES
The following University of Tennessee System Policy has been revised and is now available on the system policy web site.
FI0530 - Procurement Cards: The university announces two minor changes to the Procurement Cards policy, FI0530 effective October 17, 2016. Section 4 of the policy clarifies how to enroll in the University’s Amazon business account. Using the Amazon business account should help card holders comply with other policy requirements. Section 16 no longer includes a requirement that deliveries to be made to a card holder’s University address, which was impractical for card holders purchasing for several departments.
The following UTHSC policy or procedure has been created, updated or removed from PolicyManager. Employees are asked to review policies on a regular basis to ensure compliance with university rules and regulations. Policies can be accessed via PolicyManager at https://uthsc.policymedical.net/.
ITS-GP-005 EmailNew policy regarding the eligibility and use of UTHSC email accounts
Departments are reminded to process their Sodexo catering invoices in a timely manner. Any late fees assessed to the university will be charged back to the appropriate department.