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CANADIAN FEDERATION OF UNIVERSITY WOMEN (CFUW)
NOTICE OF ANNUAL GENERAL MEETING, JUNE 19-20
 
Notice is hereby provided that the Annual General Meeting of the Canadian Federation of University Women (CFUW) will be held electronically on Friday, June 19, 2020 from 9:00 a.m. – 12 noon PACIFIC (12 noon – 3:00 p.m. EASTERN) and Saturday, June 20, 2020 from 9:00 a.m. – 1:00 p.m. PACIFIC (12 noon – 4:00 p.m. EASTERN) for the purposes of;
 
  1. Receiving annual reports and auditor’s report
  2. Considering proposed amendments to CFUW articles and bylaws
  3. Considering proposed CFUW internal policies
  4. Considering proposed external policy resolutions
  5. Considering the Memorandum of Mediation (Report of Mediation Working Group and recommendations)
  6. Elections of Board
  7. Transacting such other business as may be brought before the meeting
 
Grace Hollett

National President
CFUW
 
Dated April 17, 2020
 
CFUW 2020 Virtual Annual General Meeting
The CFUW Annual General Meeting (AGM) will take place electronically on Friday, June 19, 2020 from 9:00 a.m. – 12 noon PACIFIC (12 noon – 3:00 p.m. EASTERN) and on June 20, 2020 from 9:00 a.m. – 1:00 p.m. PACIFIC (12 noon – 4:00 p.m. EASTERN).
 
The following information is provided:   
 
  •  Notice of the CFUW Annual General Meeting and business to be transacted is hereby provided, and this notice meets the requirement of the Canada Not for Profit Corporations Act, to do so 21 and 60 days prior to the Annual General Meeting.
  • Proposed General Rules - The AGM proposed general rules will be emailed to delegates in an advisory email prior to the AGM, posted on the website and included in the business booklet for all delegates.  The AGM proposed agenda will be finalized and circulated prior to the AGM.   Both will be voted and approved at the AGM.
  • Organization of AGM – In view of limited time, reports from the President, Executive Director, various Board members, the annual and Charitable Trust reports will be emailed before the AGM but not presented. The AGM will deal with the audited financial statements for the fiscal year May 1, 2019 to April 30, 2020; appointment of the auditors; proposed budget 2019/2020, proposed motions from Clubs, proposed policy resolutions, article and bylaw amendments; proposed dues increase and the report on Mediation.
  • This electronic meeting will be webcast over the internet. Members with limited internet access (e.g. dial-up access) can be provided with telephone only access to hear the proceedings. Registration information for telephone only access will be provided in a future Advisory.
  • Voting will be done online. This means that the voters who are authorized to vote must register by May 29, 2020 and will be given instructions on how to work with the online voting software as well as how to access the webcast. There will be an Advisory email issued on voting details.
     
  • Elections – On Saturday, June 20, nominees for Board positions will be identified; nominations from the floor will be received and elections for contested Board positions will be held.
  • Circulation and Posting - All AGM material will be circulated and posted on the public and Member Resource websites under AGM 2020 as soon as it is available.
  • Credentials Form - The form is included with this note at this link and will be circulated again at a date closer to the AGM and will be posted on the Public and Member Resource websites.
     
  • Each Club must complete a credentials form so that its delegate or proxy may be credentialed for the votes to which the Club is entitled. Clubs unable to have a delegate attend the virtual AGM are reminded:
    (1) to contact your RD or someone else, who will be at the virtual AGM, to be your proxy in voting in your Club’s place at the AGM on all votes, e.g., resolutions, By-Law changes and elections
    (2) to give your proxy specific  instructions for voting according to the wishes of the Club. This should include if the proxy may use her own discretion on voting when new, significant information on motions/resolutions becomes available at the AGM.
    (3) to email a copy of the completed credential/proxy form to Betty Dunlop at cfuwfls@rogers.com by May 29, 2020.
     
  •  If you have any questions, please contact Robin Jackson, ED at cfuwed@rogers.com. If the question is of a parliamentary nature, please contact Elizabeth Haynes, the Parliamentarian, at asktheparliamentaroam@fcfdu.org
 
Credentials Form
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Ottawa, Ontario
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