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Please attend our AGM on Saturday, August 31 at 10 am
at the Club House
Message from the President
 
We have certainly been provided with great weather once we got into late June. I hope you’ve all had many opportunities to get out and enjoy our great golf course! Our greenskeeper Jim Myerscough and his crew have done a great job of getting the course back in shape and that has resulted in a surge in greens fee revenue and many compliments from our guests. Mike Gascho has also been busy with our Junior Camp program and many outside functions and tournaments.

I hope you have all seen the new gardens Kawartha Conservation installed on the lakeshore beside the clubhouse. Thanks to Mike and the committee for organizing the Kawartha Conservation Classic golf tournament which raised $1500 for Kawartha Conservation and will enable them to continue the work they are doing on the course for us.

The Club Championships are coming up next week and we encourage all of our members to come out and participate.

The Club’s Annual General Meeting (AGM) will be held on Saturday, August 31 at 10 am in the Members Lounge. All members are welcome to attend.  In addition to our normal agenda items at the AGM, the Board will be seeking approval of an updated set of Club Bylaws. The Board has been working on this update over the past year as the current Bylaws had not been revised in over 10 years.
The key changes are:
  1. Reduction in the size of our Board from 9 to 7 members (4 Sturgeon Point residents and 3 non residents).
  2. Removal of membership restrictions favouring Sturgeon Point residents (required in the past when club membership was at capacity).
  3. Removal of reference to Vice President role.
  4. Removal of Executive Committee role.
  5. Introduction of specific Trustee section (8) (just a consolidation of Trustee items in one section).
  6. New bylaw to deal with Director attendance at meetings (6.2)
  7. New bylaw requiring creation of budgets each year (12.6.2)
A copy of the updated Bylaws are below.
Our fundraising for a new irrigation system is progressing, albeit slowly. We currently have raised approximately $80,000 (before matching).  Below is a Q&A document addresses many of the questions we have been receiving.  We had the contractor at the Club recently and have an updated estimate of $322,000 to complete the work.  While we had hoped to start the project this fall, that will depend on our ability to raise the funds necessary to complete the work.  A schematic of the proposed new system has been posted on the bulletin boards outside the clubhouse.
 
Our greenskeeper, Jim Myerscough, has donated $1,000 and issued a challenge to all members to match his donation. Thanks Jim! Let’s see how many members can step up to the challenge!
 
There are 3 ways you can donate …
  1. You can donate using a credit card by clicking on the following link, which will lead you to our fundraising page through the National Sports Trust Fund - Ontario http://www.sport4ontario.ca/isf.html
  2. You can also pay by cheque payable to the National Sports Trust Fund – Ontario. You can leave your cheque with Mike in the Pro Shop.
  3. Donations of stock are also accepted. Contact Mike in the Pro Shop for information on contributing stock.
You will be provided a tax receipt for your full donation amount and remember, all donations will be matched.
 
Thank you,
Bill Baker
President
Sturgeon Point Golf Club

 
Irrigation System - Q&A
 
Q 1: Why do we need a new irrigation system?
Our existing system is old and inadequate.
  • There are a number of leaks that cause our pumps to lose prime, meaning that our Greenskeeper (Jim) must re-prime the pumps every day before they can be used. It also means we are wasting water.
  • Many of the irrigation heads are in the wrong location so we do not get good coverage when they are on, and we waste water in areas where it is not needed.
  • The irrigation heads are old and from a variety of manufacturers, which makes them difficult to maintain and get parts.
  • The course is built on a bed of small rocks and gravel with little top soil and as a result, it drains very quickly. This is a blessing when the weather is wet, but a curse when the weather is dry, as last season demonstrated.Jim is currently at the course at 3 AM each day to keep the course as green as he can.
A new system will provide better coverage, be easier to maintain, will require fewer man hours of effort, and will use less water.

Q 2: Can’t we reuse the existing pipes?
As mentioned, we do have a number of leaks and continue to have leaks and we are investigating this option but as we don’t have records of what is plastic pipe and what is metal, it is hard to determine what can be re-used. Also, the existing piping routing and coverage is poor, so additional lines are required to provide adequate coverage. The new piping is a thick walled plastic pipe that will withstand being in the ground for a long time to come.

Q 3: Wasn’t the old system automated?
Yes. The old system was only automated for the tees and greens so they can be watered on a pre-determined schedule. Unfortunately, this automated system failed many years ago through a short in the in-ground wiring and would require an extensive investment to replace all the wiring across the golf course for little improvement. The new system we are planning to install contains distributed surge protectors throughout the golf course to quickly isolate failures from things like lightning strikes and also allows for quick location of a wire failure and repair.

Q 4: Why use wires? Aren’t there wireless options these days?
Wires are the most reliable and every valve still requires power to operate the head/valve so wiring is still required with any wireless components.

Q 5: Will the driving range be included?
Our original plans do not include in the driving range. The contractor will be providing an estimate to improve the irrigation of the driving range tee deck and practice green area. We may proceed with that work if we have sufficient funding. There are no plans to irrigate the range itself.

Q 6: Will all the rough be irrigated?
No. We will see more coverage of the rough than at present, but the system will not be designed to provide full coverage of the rough.

Q 7: Who will do the work?
We have hired an irrigation consultant that has helped us design and tender this work. We are currently working with Blue Jay Irrigation, a London, Ontario based irrigation installation company. They are family owned and operated with experience working on courses like ours.

Q 8: How much damage will be caused by the work?
The work will be surprisingly not too intrusive. The contractor will be using a specially-designed machine that uses a plow-like mechanism to pull the piping through the course and lay the wiring on top of it. In normal circumstances, the pipes will be about 18” below the surface and the machine will leave a very narrow (1/4”) slit behind. Given our rocky soil we expect some rocks to be pulled up to the surface by the machine. There will also be some trenching required at each of the sprinkler heads.
The pumps for the golf course are located on the lakeshore beside #2 green. The current irrigation system has the main line from the pumps running under #2 green. This could be catastrophic if that line failed. As a result we have asked to have the plans include re-routing the main line behind #2 green. This will also require trenching.

Q 9: Will we be able to level out areas for power carts to travel as part of the work?
Unfortunately not. Given the minimal amount of actual trenching that will be involved there is no real opportunity to try and level other areas of the course. We will be looking at creating an opening in the berm on the 4th fairway.

Q 10: How long will it take to install?
Blue Jay are currently estimating the job can be completed in 5 weeks.

Q 11: When will the work be done?
Assuming funding is in place, we are planning to close the course after Thanksgiving this year to provide the time to have it completed in the fall. There may be some prep work done in advance of Thanksgiving.

Q 12: How can I donate?
There are 3 ways you can donate …
  1. You can donate using a credit card by clicking on the following link, which will lead you to our fundraising page through the National Sports Trust Fund - Ontario http://www.sport4ontario.ca/isf.html
  2. You can also pay by cheque payable to the National Sports Trust Fund – Ontario. You can leave your cheque with Mike in the Pro Shop.
  3. Donations of stock are also accepted. Contact Mike in the Pro Shop for information on contributing stock.
You will be provided a tax receipt for your full donation amount.  

Q 13: Is it true that our donations will be matched?
Yes.  Thanks to the generosity of one of our member families, all donations up to $200,000 will be matched, effectively lowering our target to $200,000.
 

STURGEON POINT GOLF CLUB

BY-LAWS
 
Recognizing that
  • the lands (the "lands") used by the Sturgeon Point Golf Club (the "Club") are held in trust by Trustees (the "trustees") for the purpose of permitting and allowing the use of the lands for golf links, bowling greens, tennis courts or any other similar or kindred outdoor games or sports by the inhabitants of the Village of Sturgeon Point, guests and visitors as the Trustees may from time to time decide;
  • for the purpose of the Trust and these bylaws, the Village of Sturgeon Point shall mean the territory which comprised the Village of Sturgeon Point as of December 31,1999;
  • as of January 1, 2000, The Village of Sturgeon Point as an incorporated Municipality ceased to exist and continued as part of the City of Kawartha Lakes;
  • the Trustees have permitted and allowed the Club to operate a golf club on the lands and the Trustees have authorized the Directors of the Club to manage the lands as a golf club;
  • the Sturgeon Point Golf Club is essentially a facility for adults and children interested in golf who reside in or come to the Village of Sturgeon Point and surrounding area;
  • over the years the Club has operated, many people who are not inhabitants of the Village of Sturgeon Point have been members of and contributed in the administration and success of the Club;
  • the Club has been able to keep its dues and fees relatively low while developing an outstanding facility, largely due to unremunerated planning and administrative effort on the part of many members;
 
BE IT ENACTED as the bylaws of the Sturgeon Point Golf Club as follows:
  1. HEAD OFFICE
    1. The Head Office of the Club shall be in the Village of Sturgeon Point, in the Province of Ontario, at the Clubhouse.
  2. BOARD OF DIRECTORS
    1. The affairs of the Club shall be managed by a Board of seven elected Directors each of whom at the time of their election, or within 10 days thereafter, and throughout their term of office shall be a member of the Club.
    2. Four Directors shall be inhabitants of the Village of Sturgeon Point and three shall not be inhabitants of the Village of Sturgeon Point.
    3. Each elected Director shall be elected to hold office until the first Annual Meeting after he/she shall have been elected or until his/her successor shall have been duly elected and qualified.
    4. The whole Board shall be retired at each annual meeting, but shall be eligible for election if otherwise qualified.
  3. ELECTION OF DIRECTORS
    1. Existing Directors who do not wish to stand for re-election are required to give notice of termination at least sixty days prior to the date of the Annual Meeting
    2. Nominations for office of Director must be received by the Club Secretary at least thirty days prior to the date of the Annual Meeting.
    3. The Club Secretary will determine if the candidate is eligible to run.
      1. In order to be eligible to run for the position of Director the candidate must be an adult Club member in good standing, have all dues and fees paid to date, and not have been reprimanded or suspended by the Board of Directors in the past five years.
    4. A written notice will be posted at the Club House at least sixty days prior to the Annual Meeting as a nomination reminder.
    5. If the number of candidates equals the number of positions available, then the election may be by a show of hands at the Annual Meeting.
    6. If the number of candidates exceeds the number of positions available, the Secretary will notify the membership either electronically or in writing at least ten days prior to the Annual Meeting that ballots will be cast at the next Annual Meeting.
    7. If the number of candidates exceeds the number of positions available in only one of the Sturgeon Point or Non-Sturgeon Point categories, the ballots cast will only involve the candidates for election in the affected category. The candidates in the other category will be elected by a show of hands.
    8. Thirty days prior to the Annual Meeting a written notice will be posted and issued electronically listing the eligible candidates, indicating their category of residence.
      1. It may include an election platform narrative of no more than one type written page for each candidate.
      2. It will also indicate whether ballots will be required. If so, it will include a Proxy which will allow members who are unable to attend the Annual Meeting to appoint the Club President or Secretary, or any other Club member in good standing, to vote on their behalf.
    9. Proxies must be registered with the Club Secretary prior to the commencement of the Annual Meeting.
    10. The counting of the ballots will be done by a committee of members appointed by the Club Secretary.
      1. No candidate for a Director position may be involved in the counting of the ballots.
      2. The committee will announce the successful candidate's names only.
      3. In case of an equality of votes, the President, in addition to his/her original vote,shall have a second or casting vote.
  4. REMOVING A DIRECTOR
    1. The members of the Club may, by resolution passed by at least two-thirds of the votes cast at a general meeting of which notice specifying the intention to pass such resolution has been given, remove any Director before the expiration of their term of office, and may, by a majority of the votes cast at that meeting, elect any qualified member in their stead for the remainder of their term. 
  5. VACANCIES, BOARD OF DIRECTORS
    1. Vacancies on the Board of Directors, however caused, may be filled by the Directors from among the qualified members of the Club if they shall see fit to do so, so long as a quorum of Directors remain in office. Otherwise such vacancy shall be filled at the next annual meeting of the members at which the Directors for the ensuing year are elected.
    2. If there is not a quorum of Directors, the remaining Directors shall forthwith call a meeting of the members to fill the vacancy.
  6. QUORUM AND MEETINGS, BOARD OF DIRECTORS
    1. A majority of the Directors shall form a quorum for the transaction of business.
    2. Directors are expected to attend all meetings of the Board of Directors. A Board member may be removed from the Board if he/she fails to attend 3 meetings without prior notification to the Secretary.
      1. In such cases, the decision to remove a Board member may be made by the Board after consultation with the Secretary.
    3. Except as otherwise required by law, the Board of Directors may hold its meetings at such place or places as it may from time to time determine.
    4. No formal notice of any such meeting shall be necessary if all the Directors are present, or if those absent have signified their consent to the meeting being held in their absence.
    5. Directors' meetings may be formally called by the President or by the Secretary on direction of the President, or by the Secretary on direction of two Directors.
    6. Notice of such meetings shall be communicated to each Director not less than seven days before the meeting is to take place.
    7. The Board may determine a schedule for regular meetings. No additional notice is required for such meetings.
    8. A Directors' meeting may also be held, without notice, immediately following the annual meeting of the Club.
    9. No error or omission in giving such notice for a meeting of Directors shall invalidate such meeting or invalidate or make void any proceedings taken or had at such meeting.
    10. The Directors may consider or transact any business either special or general at any meeting of the Board.
    11. Voting - Board of Directors
      1. Decisions at any meeting of Directors shall be decided by a majority of votes.
      2. In case of an equality of votes, the President, in addition to his/her original vote, shall have a second or casting vote.
      3. All votes at any such meeting shall be taken by ballot if so demanded by any Director present, but if no demand is made, the vote shall be taken in the usual way by assent or dissent.
      4. A declaration by the President that a resolution has been carried and an entry to that effect in the minutes shall be sufficient proof of there solution. 
  7. POWERS, BOARD OF DIRECTORS
    1. The Directors of the Club may administer the affairs of the Club in all things and make or cause to be made for the Club, in its name, any kind of contract which the Club may lawfully enter into, and may exercise all such other powers and do all such other acts and things as the Club is by its charter or otherwise is authorized to exercise and do.
    2. They may make rules and regulations relating to the use of facilities and enforce the same.
    3. They may initiate building programs consistent with the purpose of operating a golf club.
    4. With the consent of the Trustees, they may also initiate any manner of facilities for the purpose of other similar or kindred outdoor games or sports on the lands consistent with the purpose of the Trust.
  8. TRUSTEES
    1. The Directors, through one or more designees, shall meet with the Trustees from time to time as may be determined by the Trustees to report to the Trustees
    2. The Club agrees that the Trustees of the Sturgeon Point Golf Club will be included as an Additional Insured on the Club's insurance policy each year.
  9. REMUNERATION OF DIRECTORS
    1. The Directors shall receive no remuneration for acting as such.
  10. INDEMNIFICATION 
    1. Every Director and every officer of the Club and their heirs, executors, administrators and other legal personal representatives shall, from time to time, be indemnified and saved harmless by the Club from and against:
      1. any liability and all costs, charges and expenses that they sustain or incur in respect of any action, suit or proceeding that is proposed or commenced against them for or in respect of anything done or permitted by them in respect of the execution of the duties of their office;and
      2. all other costs, charges and expenses that they sustain or incur in respect of the affairs of the Club; to the extent permitted by the statute law as from time to time in force.
  11. COMMITTEES
    1. The Directors shall appoint from among themselves Chairmen of Committees for each of the following and such other committees as the Directors may from time to time determine:
      1. Greens - responsible for the upkeep of the lands, buildings (other than the Clubhouse) and equipment of the Club.
      2. House - responsible for the oversight of the upkeep of the Club house.
      3. Games - responsible for organization of tournaments, field days and other social events.
      4. Marketing – responsible for promotion of the Club to encourage new membership and use of the Club.
    2. The Chair of any committee may appoint to that committee any members of the Club, as he/she deems appropriate.
    3. The President shall authorize expenditures related to the functions of the committee, within the budgetary limits established by the Directors for the committee.
  12. OFFICERS OF CLUB
    1. There shall be a President, Secretary, and Treasurer, and such other officers as the Board of Directors may determine by by-law from tine to time.
    2. One person may hold more than one office except the offices of President and Secretary.
    3. The officers shall be elected by the Board of Directors from among their number at the first meeting of the Board after the annual election of such Board of Directors, provided that in default of such election the incumbents, being as long as they remain as members of the Board, shall hold office until their successors are elected.
    4. Duties of President
      1. The President shall, when present, preside at all meetings of the members of the Club and of the Board of Directors.
      2. The President shall also be charged with the general management and supervision of the affairs and operations of the Club.
      3. The President with the Secretary or other officer appointed by the Board for the purpose shall sign all by-laws.
      4. During the absence or inability of the President, his/her duties and powers may be exercised by any such other Director as the Board may from time to time appoint for the purpose.
    5. Duties of Secretary
      1. The Secretary shall attend all meetings of the Board of Directors and record all facts and minutes of all proceedings in the books kept for that purpose.
      2. He/she shall give all notices required to be given to members and to Directors.
      3. He/she shall ensure that all necessary books and records of the Club required by the by-laws of the Club or by any applicable statute or law are regularly and properly kept.
      4. He/she shall be the custodian of all books, papers, records, correspondence, contracts and other documents belonging to the Club which he/she shall deliver up only when authorized by a resolution of the Board of Directors to do so and to such person or persons as may be named in the resolution.
    6. Duties of Treasurer
      1. The Treasurer shall keep or cause to be kept full and accurate accounts o fall receipts and disbursements of the Club in proper books.
      2. In consultation with the Greens Superintendent and Director of Golf Course Operations, he/she shall establish a budget each year that encompasses the overall operation of the Club.
      3. He/she shall authorize the method for the disbursement of the funds of the Club under the direction of the Board of Directors.
      4. He/she shall appoint such person or persons as he deems fit to be the signing officer on cheques for the Club to pay accounts approved by the Committee Chairperson, Director of Golf Course Operations or the Greens Superintendent.
    7. Duties of other officers
      1. The duties of all other officers of the Club shall be determined by the Board of Directors as required.
  13. EXECUTION OF DOCUMENTS
    1. Deeds, transfers, licenses, contracts and engagements on behalf of the Club shall be signed by the President and Secretary.
    2. Contracts in the ordinary course of the Club's operations may be entered into on behalf of the Club by the President, Treasurer, or by any person authorized by the Board.
  14. MEMBERSHIP
    1. Each member in good standing shall be entitled to one vote on each question arising at any special or general meeting of the members.
    2. Members shall not at anytime:
      1. fail to observe, perform and comply with the by-laws of the Club or with all lawful rules, regulations, or resolutions of the Board of Directors or of any Committee thereof;or
      2. conduct themselves in a manner that is improper or unbecoming or likely to adversely affect or endanger the welfare, interest or character of the Club or its members.
    3. In the event that it is alleged that a member has not complied with these requirements, the Board of Directors may require that a hearing be held by the Board to address the matter.
      1. The Board shall:
        1. advise the member in writing of the nature of the allegation,and
        2. give the member seven days advance notice in writing of the date, time and place of the hearing or any adjournment thereof.
      2. The member may attend and participate at the hearing.
      3. If the Board of Directors decides that the member has not complied with the requirements, they may:
        1. reprimand the member,
        2. suspend the member for a period of up to two years from the premises of the Club or from any Club activities, and any annual dues and assessments for the period of suspension shall be adjusted or prorated as the Board of Directors shall determine;or
        3. terminate the member membership of the member, bar the member from further membership for a period of time to be determined by the Board of Directors, and adjust or pro-rate the annual dues and assessments for the current year as the Board of Directors shall determine;
      4. On the failure of such a resolution being carried, the matter shall be deemed to be determined in favour of the member.
      5. Any decision made by the Board of Directors is final and not subject to review by any court and is without prejudice to the right of the Club to claim all dues, fees and other debts then owing by such member.
      6. Notwithstanding the earlier resignation of any member, the Board of Directors may still terminate such member in accordance with paragraph14.3.3.3.
  15. FEES
    1. The Directors shall propose a schedule of fees for the following season on or before March 31 each year.
    2. The Directors shall notify the members of the dues or fees payable by them and, if any are not paid within 30 days of the date specified in such notice the members in default shall thereupon automatically cease to be members of the Club.
  16. ANNUAL AND OTHER MEETINGS OF MEMBERS
    1. The Annual Meeting of the members shall be held at the Clubhouse on the Saturday preceding Labour Day at 10:00 a.m. and any other meeting of the members shall be held at the Clubhouse or elsewhere in Ontario as the Board of Directors may determine and on such day and at such time as the Directors shall appoint.
    2. At every Annual Meeting, in addition to any other business that may be transacted, the financial statement and the report of the auditors shall be presented for acceptance, reports from each committee shall be presented, a Board of Directors shall be elected, and auditors shall be appointed for the ensuing year.
    3. With thirty days notice, the members may transact any business at the Annual Meeting.
    4. At any time the Board of Directors or President shall have power to call a general meeting of the members of the Club.
    5. Notice of any business to be transacted at any Annual Meeting, other than the approval of financial statements, the election of Directors (unless the number of candidates equals the number of positions available) and the appointment of auditors, shall be sufficiently given if posted on the Notice Board at the Clubhouse on or before August1.
    6. With respect to other meetings, no public notice nor advertisement shall be required, but notice of the time and place of every such meeting shall be given to each member by sending the notice either electronically or by mail thirty days prior to such meeting.
    7. For the purpose of sending notice to any member, Director or officer for any meeting or otherwise, the address of any member, Director or officer shall be his last address recorded on the books of the Club, including email addresses.
    8. Error or omission in notice
      1. No error or omission in giving notice of any Annual or general meeting the members of the Club shall invalidate such meeting or make void any proceedings.
    9. Quorum of members - A quorum for the transaction of business at any meeting of members shall consist of not less than fifteen members present in person or represented by proxy; provided that in no case can any meeting be held unless there are two members present in person.
    10. Voting of members
      1. Each member of the Club shall at all meetings of members be entitled to one vote and they may vote by proxy. Such proxy shall be deposited with the Secretary prior to any such meeting.
      2. No member shall be entitled either in person or by proxy to vote at meetings of the Club unless they have paid all dues or fees, if any, then payable by them.
      3. At all meetings of members every decision shall be decided by a majority of the votes of the members present in person or represented by proxy unless otherwise required by the by-laws of the Club, or bylaw.
      4. Every decision shall be decided by a show of hands unless a poll be demanded by any member.
      5. The demand for a poll may be withdrawn, but if a poll is demanded and not withdrawn the decision shall be decided by a majority of votes and such poll shall be taken in such manner as the President shall direct.
      6. In case of an equality of votes at any general meeting, whether by show of hands or poll, the President shall be entitled to a second or casting vote.
  17. FINANCIAL AFFAIRS
    1. Unless otherwise ordered by the Board of Directors, the fiscal year of the Club shall terminate on the 31st day of December in each year.
    2. The Director of Golf Course Operations may arrange, settle, balance and certify all books and accounts between the Club and the Club's bankers and suppliers.
    3. Borrowing
      1. The Board of Directors may from time to time:
        1. borrow money on the credit of the Club;or
        2. issue, sell or pledge securities of the Club;or
        3. charge, mortgage, hypothecate or pledge all or any of the real or personal property of the Club, including book debts, rights, powers, franchises and undertakings, to secure any securities or any money borrowed, or other debt, or any other obligation or liability of the Club.
        4. authorize any Director, officer or employee of the Club, or any other person, to make arrangements with reference to the moneys borrowed or to be borrowed as aforesaid and as to the terms and conditions of the loan thereof, and as to the securities to be given therefor, with power to vary or modify such arrangements, terms and conditions and to give such additional securities for any moneys borrowed or remaining due by the Club as the Directors may authorize, and generally to manage, transact and settle the borrowing of money by the Club.
  18. SUBMISSION TO BY-LAWS AND REGULATIONS
    1. All those who become members of the Club shall submit and assent to and be deemed to have submitted and assented to be bound by each and all of the By-Laws of the Club.
  19. INTERPRETATION
    1. In these by-laws and in all other by-laws of the Club hereafter passed unless the context otherwise requires, words importing the singular number or the masculine gender shall include the plural number or the feminine gender, as the case may be,and vice versa, and references to persons shall include firms and corporations.
 
Passed by the Board of Directors this xx day of xxx
 
 
 
President       Secretary
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